Account for Payment

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Blank Form

MFS Account For Payment

TO The Treasurer, Monaro Folk Society
mfs-accounts(at)googlegroups(dot)com

Could you please pay this account, detailed below.

Requested By:

Description:

MFS Account:

Amount:

Approved (In Budget / MFS Committee / Treasurer / Approval Now Requested):

I certify this account for payment. Invoices/Statements are:

Requested Payment Method (E=Electronic or C=Cheque):

a) If Electronic Transfer:

Name of financial institution:
Account Name:
BSB:
Account Number:

OR
b) If Cheque:
Payee:
Postal Address:

Regards

How to Use the Form

Use this form to certify accounts for payment by the Treasurer / Bookkeeper.

Please see Request for Reimbursement if you wish to seek reimbursement for expenses that you have incurred.

You may find it easy to "resend" a previous message, changing the details, otherwise:

1) Copy the Blank Form headings into a plain text email addressed

TO mfs-accounts(at)googlegroups(dot)com

CC your organising team if applicable

Subject: MFS Account for Payment

2) Type under the headings as shown below:


MFS Account For Payment

Requested By: Your name - normally an MFS organiser.

Description: eg event name, date and venue band payment

MFS Account: From the List of Accounts
If necessary, show split of amounts between accounts, and the total.

Amount: Total amount

Approved (In Budget / MFS Committee / Treasurer / Approval Now Requested):
eg "in 2010-11 budget", "Standing Authorisation", or approved MFS Committee 27 July 2010.
If "approval now requested" is shown, the Treasurer will action the request for approval before making payment.

I certify this payment. Receipts/Invoices/Statements: Please indicate if invoices or statements etc have been filed for financial year audit, or are attached, etc. If forwarding the paperwork to the Bookkeeper for filing, please include a copy of the email form

You are certifying that goods or services have been received and the amount should be paid.

If "approval now requested" is shown, you are seeking retrospective approval for the expenditure, otherwise you are certifying that the expense was approved in the MFS budget, or by the MFS Committee or Treasurer.

Requested Payment Method (E=Electronic or C=Cheque): Show "E" or "C"
Please note that the electronic payment method is significantly faster than cheque payment.

a) If Electronic Transfer:

Name of financial institution:
Account Name:
BSB:
Account Number:

NOTE: if arrangement has been made for the Bookkeeper to retain this information, you must advise of any change, or show "[Name] as per file" above.

OR
b) If Cheque:
Payee:
Postal Address:

3) Send the email



Content Manager: MFS Treasurer; Status: Draft

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