MFS Dance Doorkeeper Notes

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The main purpose of the dance is to promote participation in MFS activities. We want you and the folk you are greeting to enjoy the night. Your main job is to make them feel welcome and glad they came.

You will Need

In the dance bag: Cash box, hall key, pen, clipboard, raffle tickets book for each price with previous stubs thrown away, Triplicate Receipt Book. The float is $150 or as otherwise agreed for the event and the float amount clearly marked with the float in the cash box. Normally aim for $50 in gold coin.

You may wish to bring a torch, and please ensure that you have emergency point of contact details for the venue owner and the committee running the event. The Door Roster Manager will be happy to help you with anything you need.

You or the band will need the key to open up and lock up. If you will have the key, check with the band and organise the time to let them in to set up. This is normally 7pm for an 8pm start, but this needs to be checked with the band.

Entry Prices

Make sure that you know the entry prices and have a sign stating the prices. Bush dance entry is normally $12 MFS Members, groups and concessions, $16 other; latecomers after 9:30pm half price, after 10:30pm, free; under 18 accompanied by dancing adults and non-dancing spectators, free. Non-dancing children must be accompanied by an adult. For safety reasons, this adult must ensure that non-dancing children are not allowed on the dance floor during dancing.

Full-time students are offered half price entry to all bush dancing events, student card must be shown.
Come and Try: Entry to a person's first bush dancing event at All Saints Ainslie or Cook Hall is FREE.

Refreshment money $1 bottomless cup is collected separately in box provided by refreshments person. Remember you can change notes for coins between the two boxes if you need to.

Group Entry

If the customer quotes a group name, or radio station, or database, etc, please take a note of the group name, or place ticks against an existing group name, and cheerfully welcome them at the group price.

The dances pay their way over the year - we generally need people more than we need money.

Free Entry

Non-dancing spectators, for example relatives or friends coming along for a look, are welcome at no charge. There is no charge to musicians, callers, doorkeepers and other core helpers (eg refreshments person and non-dancing photographers). Use your discretion and if they ask, that's ok, just note their names please.

Refunds

Please refund money in full to anyone who finds the dance not to their complete satisfaction, along with an invitation for them to come back to MFS activities again. They may for example feel that there are not enough other people in their age group, in which case while refunding their money you may wish to suggest that they get together a group of their friends and try again some other time. We need their future participation more than we need their money.

Refunds on the same night are straightforward - their own money is given back, their attendance is not counted, and they simply don't appear in the books.

Receipts

Tear out and throw away previous night's raffle ticket stubs. Entries receive a raffle ticket from the book marked with the price they paid. Free entries do not receive a raffle ticket, but please see "Dance Financial Return" statistics below.

A receipt is issued for all other receipts aprt from door admission covered by raffle tickets. Please issue a receipt for memberships, ball ticket sales, etc. Write the receipt number, date and amount clearly on the membership form.

The receipt book receipts are in triplicate, with the top copy (white) for the purchaser, second copy (pink) for the MFS's records (see "Banking" below), and the residual copy (yellow) left in the receipts book.

Please note that the society does not accept debit or credit cards. On-line payments may be made via Direct Bank Transfer, otherwise only cash or cheques are accepted at the door.

Memberships

A membership application must be filled in by the applicant and a receipt given by the doorkeeper. Please double-check that the date and amount paid is clearly shown on the application form, and that new members joining in late December through to March only pay half the annual fee. People joining in April to June pay the following year's fee and receive free membership for the balance of the current year. Please see the application form for details.


Dance Financial Return Form (DFR)

Please use the Dance Finacial Return form to take a note of

- No. of tickets at each price

- Free entries - names or numbers and reasons

- Takings of each type and total takings

If someone else is banking the takings, they will give you a receipt for the proceeds at 10:30pm. They will also take care of membership forms and pink duplicate (MFS Copy) receipts, as per "Banking" below.

Please email the statistics and amount to be paid in to the committee running the event, CC the Treasurer and Bookkeeper.

Banking

Please see MFS Doorkeeper Notes for banking instructions.

To help with the filing of emails please make sure that the subject contains MFSDR for Door Returns. eg

MFSDR 31Dec09 Dance.

The inclusion of the MFSDR code in the subject will allow all emails related to Door Returns to be found easily.

Forms & Instructions

You can download instructions from http://mfs.org.au/wiki/index.php/MFS_Dance_Doorkeeper_Notes and http://mfs.org.au/wiki/index.php/MFS_Doorkeeper_Notes


The forms may be downloaded - please see the Index in the public web site for the membership form, and the Index in the Members' web site for the Dance Financial Return (DFR), an internal-use only form.

Contacts

Please see the Bush Dance Group, End Of Month Dance Committee, or appropriate event committee link under Contact Details in the MFS Members' site.


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