Request for Half-Year Report and Budget

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Introduction

MFS Committee are interested in all Monaro Folk Society activities and wish to support them. To this end, a half-year report is requested, letting MFS Committee and members know how things have gone for the first six months of the financial year, July to December. In order to save time and allow budgets to be approved before the start of the next financial year, organisers may wish to submit a combined half-year report and next year budget.

As well as annual reports that inform MFS members and incoming MFS Committees, additional reporting and budgets are essential if MFS Committee are to delegate responsibility to organisers and to have clear accountability for decisions over the 12 month MFS Committee and financial year cycle.

Reports provide both an opportunity and an obligation to report any issues, and actions that are being taken to address those issues.

Rather than start from scratch, it will minimise the additional work required to simply re-use the pro-forma submitted for the year with appropriate changes.

Half-Year Report

The half-year report may include the following:

Half-Year Narrative Report

- Your area of responsibility and its goals and objectives

- The office bearer(s) and membership of your organising team

- Half-Year Report July to December.

- Issues, actions requested from the MFS Committee, etc

- Looking Ahead, the outlook for the rest of the financial year (January to June).

Half-Year Spreadsheet

- Organisers whose activities have a financial side are kindly requested to provide a half year event based financial report. This will enable the Committee to ascertain the financial health of the Society and take appropriate action if needed. The request for a half year event based financial report reflects the transparent and co-operative approach shared by the whole Society in financial and non-financial matters.

- Once a decision is made about the Event Financial Return and the alternative of provision of a link to the organisers' own spreadsheet, this aspect of half year reporting will no longer be required.

- Estimates for the remainder of the financial year (January to June).

Budget Narrative Report

- Your area of responsibility and its goals and objectives

- The office bearer(s) and membership of your organising team

- Issues, actions requested from the MFS Committee, etc

- Looking Ahead, the outlook for the next year (July to June).

Budget Spreadsheet

- budget estimates for the next financial year (1 July to 30 June).

- Assets and Liabilities (Current Value) as per "Recording MFS Assets"

Request

As budgets are not due until May, organisers may wish to provide a separate budget document during April.

However the content is similar to the half-yearly report in many respects, so organisers may wish to save time by including next years budget estimates in the half-yearly report.

Please send to secretary(at)mfs(dot)org(dot)au by 31 January.

The treasurer will provide actual financial results where possible, but MFS Committee need organisers help in preparing estimates and budgets

Please see the example Half-Year Report And Budget Template.

All MFS organisers are requested to provide a report. The term "Organisers" in this context means the office-holders, organising teams (or committees, sub-committees etc), other organisers that report directly to the MFS Committee, and interested volunteers.


Content Manager: MFS Committee. Status: Confirmed by MFS Committee 24Mar15.

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